How To Create a Cleaning Invoice Template

You are running your own cleaning business, you have new clients, and you’re bringing in revenue! Congratulations, that’s quite an accomplishment. But now you need an invoicing system to collect the income. Don’t worry. While figuring out the paperwork each step of starting a new business can be daunting, invoicing can be simple. Here is how to create your own cleaning business invoice.

How To Create Your Own Cleaning Invoice Template

Each time you invoice a client, some details will stay the same. To start an invoicing system for your cleaning business, create a template of the invoice you’re going to send for each job. Then you can customize the details that will change, such as the date or client. Here’s where to start.

If you want to create your own cleaning invoice template, you can use a basic word processor program such as Microsoft Word or Mac’s Pages. Look under the templates menu, which pops up when you open a new file to allow you to start with a formatted document instead of build from scratch. Then, fill out that template with the following details.

1. Cleaning Business Name/Logo
2. Client Name
3. Client Name or Business Contact Name
4. Client Address
5. Date of Billing
6. Project Name
7. Details on project contents
8. Total of each service/product and Total Payment Due
9. Cleaning Business Contact Information
10. Types of Payment accepted
11. Late Fees or Payment Processing Fees assessed

Ways To Charge For Cleaning Services

You can probably see from this list that it’s easier to invoice if some details stay the same, such as the amount you charge for each type of cleaning service. If you have an easy way to set a price on your services, set some prices up front to make it easier to bid or invoice. Here are some common ways cleaning businesses charge.

1. Price per square foot
2. Price per full house cleaning job
3. Price per small/medium/large office cleaning job
4. Price per room cleaned

You can charge extra for heavy cleaning jobs, extras requested occasionally such as extra rooms and chores, or bid a set price up front per customer’s job and keep it steady so your invoices can just change the date every time you work for each client.

How To Keep Your Cleaning Business Invoicing Organized

Clients of cleaning businesses often change what they want per job, or reschedule how often cleanings will happen. The easiest way to keep this organized is to use a CRM that helps you manage contacts, so all their info is in one place. Tools like Yottled can also manage your scheduling, payment processing, invoicing, and marketing to stay in touch with clients.

Remember you’ll need to keep track of the client contact information in order to send a cleaning invoice. You can include this in the invoice if it’s easier for you to keep track of where it was sent. Some invoicing systems keep track of your client list and contact info. Otherwise you will need to keep your clients’ contact info handy in a CRM or other contact management system to remember where to send each invoice.

Cleaning Business Invoice Templates

If you want a pre-filled cleaning invoice to start, there are cleaning invoice template samples you can download and customize. Once you get the hang of invoicing and tracking client invoices (remember to track when they’re paid! Yottled does this, too), you can get back to what you do best: working with clients.